Jobs at Alumni Ventures Portfolio Companies


Healthcare Administrative Assistant



Brooklyn, NY, USA
Posted on Tuesday, May 21, 2024

At WelbeHealth, we are transforming the reality of senior care by providing PACE, an all-inclusive healthcare option, to the most vulnerable senior population while serving as a care provider and care plan to those individuals we serve.

The Administrative Assistant is a team player who "wears many hats" to provide key operational, project, and scheduling support to support the general success & day-to-day functioning of the day center. The Administrative Assistant’s specific duties will vary based on the supervisor’s scope and particular needs of the assigned market they support, while prioritizing excellence with interfacing with participants, colleagues and stakeholders to promote the WelbeHealth values, team culture and mission.

As our first hire at WelbeHealth's newest market in Brooklyn, you will play a key piece in setting up operations for success as a brand-new PACE program to better serve our Brooklyn-based seniors.

This is a fully onsite position at our brand-new Brooklyn, New York center with a full-time working schedule of Monday to Friday, 8am to 4:30pm.

Essential Job Duties:

  • Provide administrative aid to the operations of the center by assisting with clerical duties as assigned by the supervisor and/or in aid of other day center disciplines as needed
  • Managing all incoming communication & inquiries (phone, email, etc.) from internal and external stakeholders.
  • Coordinate meetings and help with scheduling needs including internal team meetings & marketing events.
  • Provide direct support to our Launch team on all action items to ensure we are on track for opening of the Brooklyn market.
  • Order and supply management along with facility management responsibilities including coordinating with vendors, managing mail service & package deliveries, and ensuring functionality of all new equipment.

Job Requirements:

  • Minimum of two years of experience as an administrative assistant in a fast-paced work environment
  • Highly motivated, self-directed, able to execute tasks in a quickly changing environment and make sound decisions in emergency situations, strong customer service orientation.
  • Demonstrated technological experience within Microsoft Office applications (Outlook, SharePoint, Excel, PowerPoint, etc.)
  • Excellent organizational and communication skills with commitment to serving the most vulnerable senior population.

Benefits of Working at WelbeHealth: Apply your expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.

  • Medical insurance coverage (Medical, Dental, Vision)
  • Work/life balance – we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, sick time
  • 401 K savings + match
  • And additional benefits

Salary/Wage base range for this role is $23.23 -$27.87 hourly + Bonus + Equity. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications.

$23.23$27.87 USD

COVID-19 Vaccination Policy

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.

Our Commitment to Diversity, Equity and Inclusion

At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.

Beware of Scams

Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to fraud.report@welbehealth.com