Executive Assistant to the CEO
OpenGov
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See open jobs at OpenGov.See open jobs similar to "Executive Assistant to the CEO" Alumni Ventures.Administration
San Francisco, CA, USA
Posted on Saturday, June 15, 2024
OpenGov is home to an exceptional team - passionate about our mission to power more effective and accountable government. By bringing the OpenGov Cloud to our nation's state and local government, we’re transforming communities so they can thrive!
Imagine yourself being able to help small business owners open their doors faster, ensuring our tax dollars are accounted for, creating safer infrastructure, modernizing the permitting process, and assisting with disaster recovery. The work you do here every day has a meaningful impact on people's lives!
🌟 OpenGov is a 2023 Top Workplaces USA award winner and a Forbes America's Best Startup Employer 🌟
Join our smart, fun, and humble team to experience the most rewarding career of your life!
Job Summary:
OpenGov’s Executive Assistant to the CEO is a critical role in our fast-growth organization. You'll report directly to the CEO and manage day-to-day operations to ensure a smooth workflow, including CEO interface across the executive team and company. You will be responsible for a complex and ever changing calendar while providing high-level, confidential, and wide-ranging administrative support to help the CEO accomplish his job and manage his work and life. The ideal candidate adapts well to a fast-paced entrepreneurial environment, demonstrates flexibility as timelines and priorities change, and provides a high degree of attention and responsiveness to the needs of the CEO. Reliability, consistency, resourcefulness, and grit are necessary attributes to succeed in this role.
In the long term, this candidate will manage multiple simultaneous projects towards big picture goals and efficient management of a small team to support the principal’s needs.
Responsibilities are, but not limited to:
• Work closely with the CEO on a day-to-day basis
• Establish trust by handling sensitive matters with the utmost discretion
Help manage and oversee all aspects of the CEO’s daily schedule and activities:
• Schedule all meetings and appointments
• Plan and execute all travel plans and itineraries
• Maintenance of a complex and ever changing calendar
• Resolving conflicts in a professional manner with proactive communication and conflict management
Additional administrative tasks, such as but not limited to:
• Help plan and execute meetings, events, and special projects
• Tracking expenses and follow company guidelines to report and file appropriately
• Help research and analyze materials for presentations on behalf of the CEO
• Complete ad hoc assignments and projects on behalf of the CEO in a timely manner
Qualifications:
• 5+ years of experience as an Executive Assistant in a fast-paced organization, including experience supporting a C level executive ideally within an enterprise software company
• Sharp, proactive, organized, detail-oriented, resourceful, and dependable
• Thick skinned with the ability to roll with the punches and reset after a bad day
• Ability to keep things in perspective
• Ability to say “No” when appropriate
• Ability to “read the room” and choose your moments wisely
• A good sense of humor
• No task too small mentality
• Not afraid to ask questions
• Energetic, adaptable, and capable of turning around tasks quickly and efficiently
• Ability to multi-task and prioritize in a fast-paced environment
• Able to work as part of a team or independently
• Able to work under pressure with a keen awareness of time and deadlines
• Strong research skills with the ability to provide a succinct but comprehensive report
• Technically savvy: GSuite Apps, Office Suite Apps, calendaring skills, and ability to learn new concepts quickly
• High EQ with the willingness to learn, and orientation to exceed objectives, and take on more responsibility as needed
• BA/BS degree, or equivalent required
Other Attributes:
• Superior written and interpersonal communication skills
• High attention to detail - analytical aptitude important.
• Team player who is always willing to jump in to help other teams as needed
• Constantly raising the bar with your confidence and professional demeanor
• Act with diplomacy, discretion, integrity and reliability
What makes OpenGov unique
» Leadership: CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the World Economic Forum, and SF and Silicon Valley Business Times' 40 under 40 class of 2018!
» Growth: Record breaking growth with 1,800+ governments (and counting) using our products. Click here to read more.
» Culture: Winner of 2023 Top Workplaces USA award, Awarded Top 25 Cloud Companies to Work For, Winner of Forbes 2022 Best Startup Employers, 50 Best Workplaces award. Check out our Careers Video!
» Perks: 90% paid Medical/Dental/Vision premium for employees, fully paid Life and Short/Long term disability insurance, Unlimited PTO, Parental Leave policy, annual wellness stipend, anniversary awards, and more!
» Product: Named to the GovTech 100 (seven consecutive years), we are the leader in cloud software for our nation's cities, counties, and state agencies.
» Mission Driven: We are a technology company with a passion for the mission. We're powering more effective and accountable government.
Come join us and make a positive social impact!
OpenGov is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
This job is no longer accepting applications
See open jobs at OpenGov.See open jobs similar to "Executive Assistant to the CEO" Alumni Ventures.