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Administrative Personal Assistant

OpenGov

OpenGov

San Francisco, CA, USA
Posted on Saturday, June 15, 2024
OpenGov is home to an exceptional team - passionate about our mission to power more effective and accountable government. By bringing the OpenGov Cloud to our nation's state and local government, we’re transforming communities so they can thrive!
Imagine yourself being able to help small business owners open their doors faster, ensuring our tax dollars are accounted for, creating safer infrastructure, modernizing the permitting process, and assisting with disaster recovery. The work you do here every day has a meaningful impact on people's lives!
Join our smart, fun, and humble team to experience the most rewarding career of your life!
Job Summary:
OpenGov’s Administrative Personal Assistant to the CEO is a critical role in our fast-growth organization. You'll partner with the Senior Executive Assistant and help manage a complex and ever-changing calendar while providing high-level and confidential administrative and personal support. The ideal candidate adapts well to a fast-paced entrepreneurial environment, demonstrates flexibility as timelines and priorities change and provides a high degree of attention and responsiveness to the needs of the CEO. Reliability, consistency, resourcefulness, and grit are necessary attributes to succeed in this role.
Responsibilities:
Responsibilities are, but not limited to
Shadow and support the CEO, in person
Work closely with the Sr. EA on a day to day basis
Establish trust by handling sensitive matters with the utmost confidentiality and discretion
Help manage aspects of the CEO’s daily schedule and activities:
Schedule meetings and appointments
Plan and execute complicated travel plans and itineraries
Maintenance of a complex and ever changing calendar
Resolving conflicts in a professional manner
Additional administrative tasks, such as but not limited to:
Help plan and execute meetings, off-sites, events, and special projects
Tracking professional expenses and follow company guidelines to report and file appropriately
Help research and analyze materials for projects on behalf of the CEO
Complete ad hoc assignments and projects on behalf of the Sr. EA and/or CEO in a timely manner
Personal tasks, such as but not limited to:
Manage and oversee family/home tasks and vendors
Schedule appointments
Plan and execute travel/vacation plans and itineraries
Run errands, make reservations, handle mail and returns as necessary
Manage personal correspondence
Ensure proper maintenance of home and vehicle(s).
Requirements and Preferred Experience
BA/BS degree, or equivalent experience
1+ years of experience as an Administrative or Personal Assistant in a fast-paced environment, ideally with experience supporting a senior executive
Sharp, proactive, organized, detail oriented, resourceful, and dependable
Resilient and adaptable, able to recover quickly from a challenging day and maintain a positive outlook
A good sense of humor
No task too small mentality
Not afraid to ask questions
Energetic, adaptable, and capable of turning around tasks quickly and efficiently
Ability to multi-task and prioritize in a fast-paced environment
Able to work as part of a team or independently
Able to work under pressure with a keen awareness of time and deadlines
Technically savvy: GSuite Apps, Office Suite Apps, calendaring skills, and ability to learn new concepts quickly
High EQ with the willingness to learn, an orientation to exceed objectives, and take on more responsibility
Other Attributes
Superior written and interpersonal communication skills
High attention to detail - analytical aptitude important
Team player who is always willing to jump in to help other teams as needed
Constantly raising the bar with your confidence and professional demeanor
Act with discretion, integrity and reliability
#LI-DNI
What makes OpenGov unique
» Leadership: CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the World Economic Forum, and SF and Silicon Valley Business Times' 40 under 40 class of 2018!
» Growth: Record breaking growth with 1,800+ governments (and counting) using our products. Click here to read more.
» Perks: 90% paid Medical/Dental/Vision premium for employees, fully paid Life and Short/Long term disability insurance, Unlimited PTO, Parental Leave policy, annual wellness stipend, anniversary awards, and more!
» Product: Named to the GovTech 100 (seven consecutive years), we are the leader in cloud software for our nation's cities, counties, and state agencies.
» Mission Driven: We are a technology company with a passion for the mission. We're powering more effective and accountable government.
Come join us and make a positive social impact!
OpenGov is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.