Responsibilities

• Administrative Support:

  • Coordinate calendars and schedule meetings with the CEO.

  • Answer and manage customer and supplier email correspondence.

  • Prepare and distribute documents, reports, and presentations.

  • Maintain office filing systems, both physical and electronic.

  • Coordinate office supply orders and inventory management.

  • Facilitate document reviews with outside counsel.

​

• Office Operations:

  • Maintain office cleanliness and appearance, coordinate facility maintenance with the Head of Engineering.

  • Manage office equipment, including troubleshooting basic technical issues.

  • Support visitor management and reception area.

  • Coordinate office layout and space utilization with the Head of Engineering.

  • Facilitate communication between departments and team members.

  • Provide administrative support to staff, addressing inquiries and resolving issues.

  • Assist with onboarding new employees by providing necessary information and introductions.

​

• Financial Operations:

  • Track office expenses and budget management.

  • Process customer invoices and vendor payments.

  • Set-up contractors, customers and vendors.

  • Support CEO and CPA on monthly, quarterly and annual reconciliation.

Qualifications

• Proven experience as an Office Manager or Administrative Assistant.

• Excellent organizational and time management skills.

• Strong communication skills, both written and verbal.

• Proficiency in Google Office Suite (Mail, Sheets, Slides and Forms) plus Microsoft Office Suite (Word, Excel, Outlook).

• Proficiency with QuickBooks (online version); billing, invoicing, payments.

• ADP TotalSource and/or Workforce Now; payroll, case portal, reports, onboarding, and eVerify.

• Detail-oriented with a strong ability to prioritize task.

​

Typical Education and Experience

• Associates degree (or equivalent experience) and 4 years of related experience

​

Included Benefits

• Health

• Vision

• Dental

• 401k

• Paid volunteering opportunities