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Office Manager

Carta

Carta

Operations
London, UK
Posted on Wednesday, May 15, 2024

The Company You’ll Join

Carta is a platform that helps people manage equity, build businesses, and invest in the companies of tomorrow. Our mission is to unlock the power of equity ownership for more people in more places.

Carta is trusted by more than 40,000 companies and over two million people in nearly 160 countries to manage cap tables, compensation, and valuations. Carta also supports nearly 7,000 funds and SPVs, and represents nearly $130B in assets under administration. Carta's tender offer solutions have returned $14B to shareholders in secondary transactions. Today, Carta’s platform manages nearly three trillion dollars in equity globally.

For more information about our offices and culture, check out our Carta careers page.

The Problems You’ll Solve

As the Office Manager for our dynamic London office, you will be pivotal in crafting a conducive work environment that reflects Carta's innovative spirit. You will manage a broad range of activities from office logistics to event planning, ensuring our operations align seamlessly with our strategic goals. Here are some specific problems you'll solve:

  • Organize and coordinate in-office and offsite events, managing details like catering and venue booking
  • Oversee REWS systems, including ticketing and utilization tracking through tools like Jira and Envoy
  • Lead the design, coordination, and execution of in office events, especially after our work from home month in July
  • Handle budget planning and management, ensuring fiscal discipline in office operations
  • Coordinate with IT to facilitate flawless digital communication, particularly for remote interactions via ZOOM
  • Develop and enforce new policies and procedures as needed to enhance office efficiency and experience
  • Manage emergency response procedures and act as the primary contact for office and building emergencies
  • Build and maintain exceptional vendor relationships, overseeing services including catering, property management, and cleaning
  • Administer seating arrangements and desk relocations, maintaining an optimal workspace configuration
  • Handle financial tasks such as invoice processing, credit card reconciliations, and budget tracking
  • Play a key role in employee onboarding, including welcoming new hires and managing building access
  • Ensure the office is well-stocked and maintain the overall upkeep of the facility and its amenities
  • Partner with the marketing and business development teams to organize networking events for clients

Tools And Systems

Familiarity with Slack, Envoy, OfficeSpace, Guru, Jira, Google Drive, Coupa, and ZIP is a plus.

The Team You’ll Work With

Carta’s Office Managers (OMs) are at the core of the employee experience, ensuring that our offices are well-maintained, providing our employees with the tools and resources to work effectively and collaborate. Each OM oversees a specific office location and works closely with peers on the Real Estate and Workplace Services (REWS) team and the People Team to create consistent, world-class experiences in all of our offices across the globe. The Office Manager reports to the Global Workplaces Services Manager and partners with IT, Executive Admin, Finance, HR, and our DEI teams to ensure that our workplace operations are scaling in lockstep alongside the company’s growth.

The Impact You’ll Have

As the London Office Manager, you will have the opportunity to evaluate and enhance our current workplace operations and employee experience in innovative ways. The influence of your efforts will extend beyond the London office, contributing significantly to Carta’s global workplace operations. Your strategic and thoughtful management will not only support local needs but also align with and impact Carta’s offices worldwide, fostering a cohesive and unified work environment across the company.

About You

We are looking for a candidate who demonstrates:

  • Strong organizational skills
  • Experience in managing office environments, preferably in a fast-paced, growth-oriented setting
  • A collaborative spirit and ability to work effectively with cross-functional teams
  • A commitment to promoting a positive company culture and employee experience
  • A proactive approach to problem-solving and a keen eye for detail
  • Experience in event planning and execution
  • Technical proficiency with office management tools and platforms

Interested?

If you are driven, detail-oriented, and ready to contribute to a dynamic team, apply today to join Carta and help us unlock the power of equity ownership globally.

We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, please connect with the recruiter via email. As a company, we value fairness, helpfulness, transparency, leadership and build our teams around these values. Check out our careers page to get to know us better as you think about your next step at Carta.

Important Security Notice for Candidates

Our company has been targeted by individuals creating fake domains similar to ours to scam prospects and candidates. Please note that all official communications from us will come from an @carta.com domain. Be cautious of any requests for sensitive information or payments outside of our official channels. For more information about this type of scam, please review the guidelines provided by the Federal Trade Commission (FTC). If you encounter any suspicious activity, please report it immediately to recruiting-systems@carta.com.

Awards and Acknowledgements

Companies and funds like Tribe and Pipe build their businesses on Carta. The company has been included on the Forbes World’s Best Cloud Companies, Fast Company's Most Innovative list, and Inc.’s Fastest-Growing Private Companies. We’ve also been recognized as a 2023 Built In Best Place to Work in the U.S., a Muse VIBE Award winner in the Vacation and Time Off category and certified as a Great Place to Work.

Interested in data privacy? Check out our policies on Privacy and CA Candidate Privacy.