Title: Office Assistant, Part-time

FLSA Classification: Non-exempt

Department: People + Culture

Reports to: Executive Assistant

Date: 04/05/2024

Job Summary:

As a Part-Time Office Assistant, you will play a crucial role in ensuring the smooth operation of our office environment. You will assist with various administrative tasks and provide support to different departments as needed. This position requires strong organizational skills, attention to detail, and the ability to prioritize tasks effectively. This role would require the assistant to be physically in the office space minimum three days a week for ~4 hours. This role can be between 12-20 hours/week.

Supervisory Responsibilities:

• This position does not have direct supervisory responsibilities.

Duties/Responsibilities:

• Receiving and sending packages and mail
• Managing the office calendar, office reservations, and conference room reservations
• Communicating with team members about reservations and upcoming office use
• Ordering, receiving, and organizing office supplies and provisions
• Occasionally ordering, receiving, and setting up meals for larger meetings
• Managing and taking inventory of the merchandise and supplies in the office
• Scheduling and communicating with custodial service
• Occasionally picking up product at the warehouse when needed
• Organizing and assisting with events at the office
• Occasionally rearranging the office to fit larger group meetings
• Completing miscellaneous tasks as assigned which may including running errands outside the office to fulfill organizational needs
• Ability to troubleshoot office technology and set up TV and webcams for meetings

Required Skills/Abilities:

• Detail oriented, punctual, and strives to maintain organized records and communicate clearly / directly.
• Take responsibility for mistakes and get them fixed.
• Excellent communication and interpersonal skills
• Self-motivated with a proactive approach to problem-solving
• Ability to maintain confidentiality of sensitive information
• Proficient in Google Workspace or Microsoft Office

Education/Experience:

• High school diploma or equivalent
• 6 months to 1 year of experience of administrative work